The name of this organization shall be the Texas Association of
State Senior College and University Business Officers
Said association is organized exclusively for charitable,
religious, educational, and scientific purposes, including, for
such purposes, the making of distributions to organizations
under section 501 (c) (3) of the Internal Revenue Code, or
corresponding section of any future federal tax code.
The purpose of this Association shall be to contribute to the
advancement of higher education in its fullest and broadest
implications and specifically to the professional advancement of
the financial and business affairs functions which exist in the
state supported senior colleges and universities in Texas.
For the fulfillment of these purposes, the Association shall
provide by means of annual and special meetings for the
dissemination of information and the interchange of ideas on
problems and matters of common interest.
The Association shall cooperate with other professional
organizations within Texas and outside the state whose
objectives and purposes are deemed consistent with those of this
The Association shall, from time to time, invite representatives
of various State and Federal agencies to participate in
discussions and to assist in the solution of common problems.
It is understood that active membership is institutional.
Institutional membership shall be open to the state supported
colleges and universities
of Texas. Institutions which become members
of this Association shall be known as institutional members. The
Financial Officer or his/her designee of each institution
shall represent and vote for the institution. Institutions of
complex organizations may hold a institution membership for the
and each separately organized institutional entity.
Publicly funded Health Sciences Centers and agencies attached to
publicly funded universities may also hold an institutional
membership when such agencies receive separate State of Texas
appropriations under Article III of the General Appropriations
Act (excluding Special Item only funded activities). The
Executive Committee shall make the final determination in any
Individuals no longer eligible for active membership in the
Association may be recommended by the Executive Committee for
continued affiliation as honorary members. The Executive
Committee shall submit for election by the Association those
nominees deemed to have given outstanding service to this
Voting is limited to institutional membership. Institutional
membership entitles the institution to one vote. Institutions
having more than one institutional member representative shall
designate one of its members as the primary or voting
The Officers of the Association shall be primary institutional
unless approved by the Executive Committee.
The officers of the Association
shall be a President, who shall assume office after serving as
President-Elect, a President-Elect, a Secretary, a Treasurer, an
Arrangements Chairman, and two at-large committee members. The
President-Elect, the Secretary, the
and the Arrangements Chairman shall
be elected every two years at an Annual Meeting. The Secretary
and the Treasurer shall
be elected at an annual
meeting occurring in the
odd numbered years. All
other officers shall be elected at an annual meeting occurring
in the even numbered years. All TASSCUBO Officers shall have
terms of office that coincide with the
fiscal year, presently September 1
through August 31.
It shall be the duty of the President to assume full
responsibility for all of the general activities of the
Association. The President is responsible for planning the
programs for the primary membersí annual retreat. The President
shall refer to the Finance Committee the annual report of the
Treasurer for audit. The Finance Committee shall be appointed
annually by the President with the Immediate Past President as
chair. In case the
office of the President becomes vacant, the office shall be
filled by the President-Elect until the next meeting and in the
circumstance the President-
shall serve in the following year for a full term as President.
It shall be the duty of the President-Elect to be chief
assistant to the President. The President-Elect shall plan and
be in charge of the annual meeting(s) program(s).
It shall be the duty of the Secretary to publish annually an
accurate list of the institutional members, primary members, the
institution member representatives, and honorary members of the
Association. The Secretary shall have the responsibility for
keeping and promptly distributing the minutes of all annual and
special meetings of the Association and the minutes of meetings
of the Executive Committee.
The secretary will maintain the TASSCUBO Continuing Professional
Education (CPE) registration with the Texas State Board of
Public Accountancy. The secretary will keep all records
necessary to award and document all CPE offered to members. The
secretary will also maintain the TASSCUBO web site.
The Secretary shall perform such other duties as may be assigned
by the Executive Committee.
It shall be the duty of the Treasurer to prepare and keep an
of the institutional members of the Association and collect the
institutional membership fee as well as the institutional annual
meeting(s) registration fee(s) when such fees are charged.
The Treasurer shall bear sole responsibility to the Executive
Committee for membership records and membership reports. . The
Treasurer will prepare informal financial statements for
meetings of the Executive Committee if such statements are
requested in advance of the meeting. At the close of the fiscal
year, the Treasurer shall make a complete financial report,
audited by the Associationís Finance Committee, to be presented
to the Executive Committee and to be published. The Treasurer
should be bonded at the discretion of and in amount decided by
the Executive Committee. Any bonding expense shall be paid by
the Association. The Treasurer shall perform such other duties
as may be assigned by the Executive Committee.
It shall be the duty of the Arrangements Chairman to plan and
coordinate the winter and summer meetings of the Association.
The Arrangements Chairman will be responsible for contacting
hotels, providing meeting rooms, menus, and equipment
arrangements for presentations. The Arrangements Chairman will
also ensure hotel reservation for guests and speakers at
At-Large Committee Members:
The Association may elect two at-large executive committee
members who will serve two terms of two years with their
It may be the duty of the at-large committee members to serve,
one as the Assistant Program Committee Chairman, and
the other as the Assistant Arrangements Chairmen. In addition,
they will perform other duties as assigned by the President.
It shall be the duty of the Immediate Past
President to have
completed an Annual Audit of the year-end financial report to be
presented to the Executive
Section 1 Meetings
There shall be annual meeting(s) of the Association. The date
and place of the meeting(s) shall be decided by the Executive
Committee also shall have the authority to call additional
meetings whenever necessary and to postpone or omit annual
meeting in case of emergency.
Section 2 Quorum
A majority of the legal votes cast by the institutional primary
members present and voting shall constitute a quorum except as
designated in Article VI of this Constitution and Article IV of
this Constitution and Article IV of the Bylaws.
This Constitution may be amended at any meeting by a two-thirds
majority of the legal votes cast by institutional primary
members present and voting, provided that notice of the proposed
amendment has been sent to the members at least thirty days in
advance of the meeting at which such amendment is to be acted
upon. An amendment not thus proposed in advance may be adopted
by a four-fifths majority of the legal votes cast by the primary
members present and voting.
No part of the net earnings of the association shall insure to
the benefit of, or be distributed to its members, trustees,
officers, or other private persons, except that the association
shall be authorized and empowered to pay reasonable compensation
for services rendered and to make payments and distributions in
furtherance of the purposes set forth in Article II hereof. No
substantial part of the activities of the association shall be
the carrying on of propaganda, or otherwise attempting to
influence legislation, and the association shall not participate
in, or intervene in (including the publishing or distribution of
statements) any political campaign on behalf of or in opposition
to any candidate for public office.
Notwithstanding any other provisions of these articles, the
association shall not carryon any other activities not permitted
to be carried on (a) by an association exempt from federal
income tax under section 501 (c) (3) of the Internal Revenue
Code, or corresponding section of any future federal tax code,
or (b) by an association, contributions to which are deductible
under section 170 (c) (2) of the Internal Revenue Code, or
corresponding section of any future federal tax code.
Upon the dissolution of the association, assets shall be
distributed for one or more exempt purposes within the meaning
of section 501 (c) (3) of the Internal Revenue Code, or
corresponding section of any future federal tax code, or shall
be distributed to the federal government, or to a state or local
government, for a public purpose. Any such assets not so
disposed of shall be disposed of by the Court of Common Pleas of
the of the county in which the principal office of the
association is then located, exclusively for such purposes or to
such organization or organizations, as said Court shall
determine, which are organized and operated exclusively for such
In witness whereof, we have hereunto subscribed our names this
22nd day of February, 2011.
B.J Crain, President
Bob Brown, Secretary
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