Duties50% Business Administration Responsibilities:
• Makes major budgetary and resource allocation decisions in concert with the dean; provides financial status reports and special budget reports to the dean and select senior leadership on a regular basis; prepares budget reports, analyses, and projections.
• Responsible for planning to help assure the college attains its financial objectives, including accounting services, budget review, financial compliance and reporting, and audit support; coordinates multi-year financial projections and preparation of forecasts and analyses.
• Creates and establishes yearly financial objectives that align with the college’s plan for growth and expansion; communicates with the dean and executive committee to review overall and specific unit goals quarterly; analyzes business practices and recommends actions to improve operational efficiencies and reduce costs.
• Prepares monthly statements for all accounts of the College; routinely monitors and consults with account managers to clarify information and/or resolve issues associated with fiscal affairs.
• Prepares all required annual expenditures and financial reports for the College of Pharmacy, Texas A&M Health Science Center, Texas Higher Education Coordinating Board, professional accreditations body, and other outside agencies.
• Coordinates facilities planning, renovation, alteration, and maintenance for all College of Pharmacy facilities; monitors and ensures building maintenance and safety and serves as the property custodian for the College.
• Provides oversight on human resource-related matters and may monitor EEO and Affirmative Action missions.
• Provides functional supervision for business coordinators/office managers and exercises direct supervision of the business office staff.
25% Leadership and Strategic Planning:
• Oversees all business operations of the College of Pharmacy, including processing of payroll and all personnel actions for the College on both campuses; manages budgets, including managing and supervising annual budget preparations.
• Provides the Dean with analysis and possible strategies in key areas such as compensation and fiscal planning under routine and changed economic circumstances and new programming.
• Oversees strategies and best practices for the recruitment, hiring, termination, transfer and elimination of all faculty, academic professional, staff, student help and extra help positions in the College.
• Oversees the College’s procurement programs as operated by the various budget administrators; supervision of the business office staff.
• Represents the College to the campus and university central financial units; and serves on pertinent college and campus committees.
20% Overview of Grants, Contracts and Scholarships:
• Develops, implements, and oversees administrative rules in compliance with policies set forth by A&M System as well as Health Science Center regulations; assists with and monitors grants and contracts for conformity to policies and procedures of the System, A&M HSC, and the College; Monitors invoices and payments on contracts.
• Supports faculty and associate dean for research and innovation in advancing research enterprise with development and management of research budgets, pre-and post-award management of research, and practice plans; serves as primary contact for research faculty establishing labs and grant submissions for the both campuses.
• Manages administers, monitors, and oversees scholarships, financial aid, development/endowment accounts, and other funds.
• Facilities new and renewal contracts, consultant agreements, and memorandums of understanding required for all business policies and procedures.
1% Other Duties
• Performs other duties as assigned.
Minimum EducationMaster’s degree in an applicable field, Business Administration, Finance Management, Public Administration or equivalent combination of education and experience.
Preferred EducationTerminal degree or significant work beyond the Master’s in the Field of Educational Administration is preferred.
Minimum QualificationsSix years of related senior administrative experience.
Preferred QualificationsMinimum eight years of progressive responsibility for complex financial and administrative systems within an institution of high education.
Experience in policy and contract administration and supervisory experience in financial reporting and funds administration areas. Advanced project management skills, including the capability to manage capital projects.
Experience in developing Legislative Appropriation Requests and special reports for College, University, and/or Health Science Center Administration is preferred.
Other DetailsAbility to multitask and work cooperatively with others.
Extensive knowledge of complex accounting and fiscal management principles, personnel management principles, contract and grant budgeting, and proficiency in budget planning and report preparation.
The position requires excellent skills in budget and financial management, human resources, and administration; sound judgment and discretion in handling sensitive and confidential information; a thorough knowledge and understanding of University policies, procedures, and protocols in the following areas: budget and finance, accounting, contract and grant administration, human resources, bargaining agreements, academic and staff personnel policies, payroll, business services, procurement, operations, risk management, facilities and space, safety, and emergency response.
Demonstrated ability to deconstruct complex issues and provide creative solutions. Deep commitment to inclusion and ethical values.
Excellent verbal and written communication skills; ability to clearly articulate policies and decisions to all levels of staff.
AboutTexas A&M University Health Science Center is transforming health through innovative research, education and service in biomedical sciences, dentistry, medicine, nursing, pharmacy and public health. As an independent state agency and academic unit of Texas A&M University, the health science center serves the state through campuses in Bryan-College Station, Dallas, Temple, Houston, Round Rock, Kingsville, Corpus Christi and McAllen.
LocationKingsville, Texas
Job Code — R-036230
For more information or to apply online:
https://tamus.wd1.myworkdayjobs.com/en-US/TAMHSC_External/job/Kingsville-TAMHSC/Assistant-Dean_R-036230Texas A&M University Health Science Center is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.
